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General Construction Notes & Special Conditions

  1. THE CONTRACTOR SHALL VISIT THE PROPERTY AND BECOME THOROUGHLY FAMILIAR WITH THE EXISTING CONDITIONS AND SCOPE OF WORK PRIOR TO BIDDING. IT IS THE RESPONSIBILITY OF THE CONTRACTOR AND EACH OF HIS SUBCONTRACTORS TO REVIEW THE ENTIRE SCOPE OF WORK TO ENSURE COORDINATION OF ALL WORK AFFECTING EACH TRADE. FAILURE TO REVIEW ALL CONTRACT DOCUMENTS FOR APPLICABLE ITEMS OF WORK SHALL NOT RELIEVE THE RESPONSIBLE PARTY FROM PERFORMING ALL WORK REQUIRED.

  2. EXISTING CONDITIONS -ALL DIMENSIONS FOR EXISTING CONDITIONS ARE TO BE VERIFIED IN FIELD (V.I.F.) BY THE CONTRACTOR. THE CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS ON THE JOB SITE AND NOTIFY THE OWNER AND ARCHITECT OF DEVIATIONS FROM THE SCOPE OF WORK PRIOR TO THE INSTALLATION. ANY DISCREPANCIES IN DIMENSIONS OR SPECIAL MODIFICATIONS REQUIRED DUE TO FIELD CONDITIONS SHALL BE REPORTED IN WRITING TO THE OWNER AND ARCHITECT FOR CLARIFICATION, APPROVAL, OR MODIFICATION PRIOR TO COMMENCEMENT OF WORK INVOLVED. THE RESPONSIBILITY FOR ANY CHANGES IN THE FIELD WITHOUT PRIOR NOTIFICATIONS TO THE OWNER SHALL REST WITH THE CONTRACTOR OR ANY PERSON APPROVING SUCH CHANGE.

  3. NONSMOKING PROPERTIES - SMOKING IS NOT PERMITTED WITHIN THE BUILDING(S) OR GROUNDS, EXCEPT FOR IN POSTED SMOKING AREAS, IF ANY. CIGARETTE BUTTS ARE THE RESPONSIBILITY OF THE C ONTRACTOR.

  4. SITE USAGE - USE OF THE SITE FOR ANY CONSTRUCTION STAGING OR OTHER OPERATIONS SHALL BE COORDINATED WITH THE OWNER. TAKE CARE NOT TO BLOCK OR ADVERSELY AFFECT ANY PUBLIC OR ADJACENT OWNER  AREAS, OR OTHER AREAS NOT WITHIN THE CONSTRUCTION LIMITS.

  5. ON-SITE WORK HOURS - LIMIT WORK TO NORMAL BUSINESS HOURS OF 8:00 A.M. TO 5:00 P.M., MONDAY THROUGH FRIDAY, UNLESS OTHERWISE AGREED.

  6. CONSTRUCTION START - COMMENCEMENT OF CONSTRUCTION MUST BE WITHIN SEVEN (7) DAYS OF THE NOTICE TO PROCEED DATE. THE SUCCESSFUL CONTRACTOR WILL BE REQUIRED TO SUBMIT PERFORMANCE AND PAYMENT BOND AND INSURANCE WITH APPROPRIATE ADDITIONAL INSURED COVERAGE PER THIS DOCUMENT; CONSTRUCTION SCHEDULE; LIST OF SUBCONTRACTORS; EXECUTED SECTION 3 PLAN, AND ALL OTHER REQUIRED DOCUMENTS TEN (10) DAYS PRIOR TO THE NOTICE TO PROCEED DATE OR AS REQUESTED BY THE HOUSING AUTHORITY . NOTE: THE CONSTRUCTION SCHEDULE SHOULD BE ITEMIZED AND DETAILED, DEMONSTRATING A LOGICAL, SEQUENTIAL WORK PROCESS WHERE THE OWNER AND/QR TENANTS WILL NOT EXPERIENCE UNNECESSARY DELAYS OR OUTAGES.

  7. PERMITS - THE CONTRACTOR SHALL GIVE ALL REQUIRED NOTICES, SECURE ALL PERMITS AND PAY ALL REQUIRED FEES. THE CONTRACTOR IS RESPONSIBLE FOR PERMITTING AND ANY ASSOCIATED FEES.

  8. CONSTRUCTION LOG - THE CONTRACTOR WILL MAINTAIN A CONSTRUCTION LOG TO RECORD AT MINIMUM: WORK PROGRESS, SUBCONTRACTORS ON SITE, WEATHER CONDITIONS, MATERIAL DELIVERY, SITE CONDITIONS AND SITE VISITATIONS. COPIES OF LOG ENTRIES SHOULD ACCOMPANY EACH PAY REQUEST. NON-RECEIPT OF LOGS WITH PAY REQUEST MAY CONSTITUTE AN INCOMPLETE SUBMISSION AND DELAY APPROVALS OF PAY APPLICATIONS.

  9. EXIT ACCESS - MAINTAIN FREE, SAFE, AND APPROVED MEANS OF INGRESS AND EGRESS OF PROJECT LOCATION AND ANY OCCUPIED BUILDING(S), AND COMPLY WITH LIMITATIONS ON USE OF PUBLIC STREETS IN ACCORDANCE WITH REQUIREMENTS OF APPLICABLE REGULATORY AGENCIES.

  10. STORAGE TRAILERS AND LOCATION OF DUMPSTERS - THERE IS NO ON-SITE  VEHICLE, EQUIPMENT OR MATERIAL STORAGE OR DUMPSTERS FOR THE CONTRACTOR'S USE. CONTRACTORS ARE REQUIRED TO PROVIDE THEIR OWN STORAGE AND DUMPING FACILITIES. THE HOUSING AUTHORITY, AT ITS DISCRETION, MAY GRANT PERMISSION  FOR  THE CONTRACTOR TO PARK STORAGE TRAILERS,  EQUIPMENT  AND  DUMPING  CONTAINERS  ON SITE. CONTRACTOR SHALL BE RESPONSIBLE FOR MAKING REPAIRS TO THE SATISFACTION OF OWNER TO ANY DAMAGED GROUNDS AND/OR PROPERTY  OCCURRING  FROM  SUCH  USE  BY THE CONTRACTOR DURING THE EXECUTION OF THE WORK.

  11. ALL WORK SHALL BE PERFORMED IN A FIRST CLASS, WORKMANLIKE MANNER, MATCHING AND ALIGNING ALL SURFACES, WHERE APPLICABLE, TO ACHIEVE A FINISHED AND CLEAN APPEARANCE. THE CONTRACTOR SHALL CLEAN ALL SURFACES AND REMOVE ALL DIRT AND REFUSE CAUSED BY DEBRIS FROM INSTALLATION TECHNIQUES OF EACH TRADE. ADJACENT EXISTING SURFACES SHALL BE LEFT AS THEY APPEARED PRIOR TO THE COMMENCEMENT OF WORK UNDER THIS CONTRACT.

  12. THE GENERAL CONTRACTOR SHALL REPAIR AND RESTORE TO ORIGINAL ALL NEW WORK AND EXISTING IMPROVEMENTS THAT MAY HAVE BEEN DAMAGED AS A RESULT OF WORK INCLUDED IN THIS CONTRACT. THIS INCLUDES, BUT IS NOT LIMITED TO, EXISTING IRRIGATION, ELECTRICAL CONDUITS, DRAINAGE, AND WATER/SEWER LINES.

  13. CLEANING DURING CONSTRUCTION:

    1. OVERSEE CLEANING AND ENSURE THAT BUILDING GROUNDS ARE FREE FROM ACCUMULATION OF WASTE MATERIALS AND RUBBISH DAILY.

    2. REMOVE WASTE MATERIALS, RUBBISH, AND DEBRIS DAILY FROM THE SITE  AND  LEGALLY DISPOSE OF IT AT PUBLIC OR PRIVATE DUMPING AREAS, LANDFILLS OR INCINERATORS, OFF THE JOB SITE AND ACCEPTABLE TO AUTHORITIES HAVING JURISDICTION.

    3. FURTHER, REMOVE AND TRANSPORT DEBRIS IN A MANNER THAT WILL PREVENT SPILLAGE ON ADJACENT SURFACES AND AREAS.

    4. DO NOT BURN WASTE MATERIALS.

    5. THE CONTRACTOR SHALL ARRANGE WITH THE HOUSING AUTHORITY SUITABLE LOCATIONS FOR STORAGE OF MATERIALS ON SITE,  INCLUDING  ANY ITEMS  THAT ARE TO BE SALVAGED, RECYCLED OR OTHERWISE REUSED.

  14. FINAL CLEANUP - IN ADDITION  TO  THE  GENERAL  BROOM  CLEANING,  DO  THE  FOLLOWING FINAL CLEANING AT COMPLETION OF WORK (FOR ALL TRADES) USING ONLY CLEANING MATERIAL RECOMMENDED BY MANUFACTURER OF SURFACES TO BE CLEANED AND ONLY ON SURFACES RECOMMENDED BY CLEANING MATERIAL MANUFACTURER.

    1. REMOVE ALL MARKS, STAINS, FINGERPRINTS, AND OTHER SOIL AND/QR DIRT FROM ALL PAINTED, DECORATED, & STAINED SURFACES.

    2. CLEAN AND POLISH ALL HARDWARE AND TRIM FOR ALL TRADES, INCLUDING REMOVAL OF ALL STAINS, DUST, ETC., UPON COMPLETION OF PROJECT.

  15. CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING CONDITIONS AT THE JOB SITE SO AS TO MEET THE REQUIREMENTS OF THE OCCUPATIONAL SAFETY AND HEALTH ACT (O.S.H.A.) DURING THE ENTIRE CONSTRUCTION PERIOD. THIS PROVISION SHALL COVER THE CONTRACTOR'S EMPLOYEES AND ALL OTHER PERSONS WORKING UPON OR VISITING THE SITE. THE CONTRACTOR SHALL ADVISE AND INFORM HIS EMPLOYEES, SUBCONTRACTORS, AND SUPPLIERS OF ALL O .S .H.A. REQUIREMENTS.

  16. ALL GENERAL CONTRACTORS ARE RESPONSIBLE TO SEE THAT ALL SUB-CONTRACTORS HAVE OBTAINED THEIR CONTRACTOR AND CITY LICENSES, PROPER INSURANCE AND W-9 TAX ID NUMBERS.

  17. DAVIS BACON - WEEKLY PAYROLL MUST BE SUBMITTED TO THE HOUSING AUTHORITY FOR ALL TRADES ON ANY JOB THAT IS SUBJECT TO DAVIS BACON. THIS INCLUDES WEEKS FOR WHICH NO WORK OCCURRED AS LONG AS THAT TRADE/SUB-CONTRACTOR IS WORKING ON THE PROJECT.