09/18/19 Finance Committee Meeting Minutes
Minutes of the Finance Committee of the Board of Commissioners of the St. Petersburg Housing Authority September 18, 2019
Commissioner Amoroso, Chair, called the meeting to order at 9:02 am. Upon roll call, the following were in attendance:
Present at Roll:
Commissioner Roxanne Amoroso, Chair
Commissioner James Dates
Commissioner Stephanie Owens
Absent at Roll:
Commissioner C. Knox LaSister
Staff Present:
LaShunda Battle, Interim Chief Operating Officer
Robin Adams, Asset Management Officer
Danielle Carevic, Executive Office Manager
Audria Davis, Compliance Officer
Larry Gonzalez, Housing Choice Voucher Officer
Andrea Joyal, Accountant
SUBJECT:
Approval of the Agenda
BOARD ACTION:
Commissioner Owens made a motion to approve the Agenda. Commissioner Dates seconded the motion. A vote was called:
- Commissioner Roxanne Amoroso, YES
- Commissioner James Dates, YES
- Commissioner Stephanie Owens, YES
The Board approved the motion.
SUBJECT:
Operating the Meeting under small Board rules
BOARD ACTION:
Commissioner Owens made a motion that the meeting operate under small Board rules. Commissioner Dates seconded the motion. A vote was called:
- Commissioner Roxanne Amoroso, YES
- Commissioner James Dates, YES
- Commissioner Stephanie Owens, YES
The Board approved the motion.
SUBJECT:
Approval of Minutes of the April 24, 2019, Finance Meeting
Commissioner Amoroso, Dates and Owens all unanimous abstained on voting on the April 24, 2019, Finance Meeting Minutes. The action is based on the fact that they were not present during this Meeting.
SUBJECT:
Postpone approval of the August 21, 2019, Finance Meeting Minutes
BOARD ACTION:
Commissioner Amoroso made a motion to postpone approval of the August 21, 2019, Finance Meeting Minutes pending the clarification as to whether the Committee had a quorum or not. A vote was called:
- Commissioner Roxanne Amoroso, YES
- Commissioner James Dates, YES
- Commissioner Stephanie Owens, YES
The Board approved the motion.
SUBJECT:
Financial Reports and Capital Funds
Dennis Lohr, Chief Financial Officer presented the August 2019, Financial Report and Capital Funds. There was an extensive discussion between Board members and Dennis Lohr.
Commissioner Amoroso requested that a line item goes under each property to depict write offs with a high level of description.
Commissioner Amoroso also requested a copy of the policy and procedures for the Rent Collection Policy.
SUBJECT:
Fraud Recovery Program Status Report
Audria Davis, Compliance Officer presented the August 2019, Fraud Recovery Report.
SUBJECT:
Resolution #2528 - To Increase the Contract Amount for Architectural & Engineering Services.
BOARD ACTION:
Commissioner Owens made a motion to approve Resolution #2528. Bessolo Design Group Inc will be paid $63,500.00 for their properly procured services. The payment will cover invoice 18086 - Sunset Oaks and invoice 18098 - Jordan Park Garage. A vote was called:
- Commissioner Roxanne Amoroso, YES
- Commissioner James Dates, YES
- Commissioner Stephanie Owens, YES
The Board approved the motion.
SUBJECT:
Postpone Resolution #2530 - General Counsel Legal Services Contract Amount Increase.
BOARD ACTION:
Commissioner Amoroso made a motion to postpone Resolution #2530, until Commissioner LaSister is presented to speak as the Chair of Ad HOC Legal.
Commissioner Owens made a revised motion to wait for Commissioner Evans as well since she is working with Trenam Law on outstanding invoices. A vote was called:
- Commissioner Roxanne Amoroso, YES
- Commissioner James Dates, YES
- Commissioner Stephanie Owens, YES
The Board approved the motion.
SUBJECT:
Postpone Agenda Item #12 - Jordan Park Development Financial Review.
BOARD ACTION:
Commissioner Amoroso made a motion to postpone Agenda Item #12. There was no representation to speak to this matter. A vote was called:
- Commissioner Roxanne Amoroso, YES
- Commissioner James Dates, YES
- Commissioner Stephanie Owens, YES
The Board approved the motion.
SUBJECT:
Postpone Agenda Item #13 - Updated Procurement Policy with Legal Committee
BOARD ACTION:
Commissioner Amoroso made a motion to postpone Agenda Item #13. Due to Commissioner LaSister note being present. A vote was called:
- Commissioner Roxanne Amoroso, YES
- Commissioner James Dates, YES
- Commissioner Stephanie Owens, YES
The Board approved the motion.
SUBJECT:
Old Business - No Old Business
SUBJECT:
New Business
Interlocal Agreement with Tampa Housing Authority and the HUD report. There was an extensive discussion between Board members and SPHA staff.
SUBJECT:
Interlocal Agreement with the Tampa Housing Authority
BOARD ACTION:
Commissioner Owens made a motion that the Finance Committee recommend to the full Board for approval of the Interlocal Agreement with the Tampa Housing Authority. Commissioner Amoroso seconded the motion due to the importance of the motion. A vote was called:
- Commissioner Roxanne Amoroso, YES
- Commissioner James Dates, YES
- Commissioner Stephanie Owens, YES
The Board approved the motion.
SUBJECT:
Field Trip to the Tampa Housing Authority
BOARD ACTION:
Commissioner Owens made a motion that the entire SPHA Staff and Board take a field trip to the Tampa Housing Authority. A vote was called:
- Commissioner Roxanne Amoroso,YES
- Commissioner James Dates, YES
- Commissioner Stephanie Owens, YES
The Board approved the motion.
There being no further business, the meeting was adjourned at 10:05 pm.
Approved and Adopted this 21st day of November 2019.
Stephanie A. Owens, Chairperson
LaShunda Battle, Acting Chief Operating Officer